Privacy Policy


Art Collaboration Kyoto Executive Committee (hereinafter “Site Operator”) collects user information to the extent required for running the services (such as newsletter, event, and volunteer registration, art work inquiries) provided on the Art Collaboration Kyoto website (hereinafter “Website”). The Site Operator complies with legislation and codes of conduct concerning the protection of personal information, puts in place internal structures for the protection of personal information, and makes ongoing improvements, including reviews of the privacy policy provided in this document (hereinafter “Privacy Policy”). The Site Operator pays the utmost attention to the protection of personal information, and in the collection, preservation, and use of personal information, handles the information appropriately and only to the extent determined by the purpose of use. The Site Operator’s approach to personal information and the management of personal information is set out in the Privacy Policy provisions below.

1. Definition of personal information

In this Privacy Policy, personal information is defined as information such as name, address, telephone number, e-mail address, or other descriptions provided by users through the Website that can be used to identify an individual user, or information that can be used to identify an individual by means of numbers or symbols pertaining to the individual. Personal information also includes information concerning a person that cannot be used independently to identify an individual, but that allows easy reference to other information resulting in being able to identify an individual.

2. Collection and purpose of use of personal information

  • To answer user inquiries.
  • For the registration of events organized by Art Collaboration Kyoto.
  • For the registration and inquiries of those who wish to volunteer for Art Collaboration Kyoto.
  • To send electronic newsletters and direct mail regarding Art Collaboration Kyoto events.
  • To send electronic newsletters and direct mail regarding art exhibitions and events with which Art Collaboration Kyoto is organizing or collaborating.

3. Cookies

To provide the best possible service to users, as well as for maintenance and security purposes, Cookies will be used to store user settings, to record access figures as well as to monitor usage patterns and statistics.
Users can choose to deactivate. However, in such circumstances, users will not be able to use parts of the service that require Cookies to be active such as those requiring users to login.

4. Management of personal information

The Site Operator endeavors to, and takes measures necessary to, prevent unauthorized access to personal information and situations such as loss, damage, falsification, or leakage of personal information. Personal information that is no longer required is promptly disposed of or deleted.

5. Provision of personal information to third parties

The Site Operator will not disclose or provide a user’s personal information to third parties. However, in the following cases, personal information may be provided without the information provider’s agreement.

  • When specific consent to disclose or provide information to third parties has been obtained in association with the individual’s provision of information
  • When it is judged that the information provider may subject the third party to disadvantage
  • When disclosure or provision of personal information is requested by a court, public prosecutor’s office, police, bar association, or other entity having equivalent authority
  • When law permits the disclosure or provision
  • When part of the Website’s operations, including the use of personal information, is contracted to a service provider to facilitate operation. (In such cases, the contractor will be required to manage the personal information rigorously, and compliance will be supervised.)
  • When information must be passed on to health centers, medical institutions, and other related public institutions for the prevention and control of the novel coronavirus and other infectious diseases.

6. Confirming, correcting, and deleting personal information

When a user providing personal information requests disclosure, correction, deletion, or other action concerning that personal information, the Site Operator will promptly confirm the particulars and take appropriate action.

7. Revisions

  • Revisions by site operator may be made to this Privacy Policy without prior notice to the users.
  • The revised Private Policy will be effective upon being posted on this Website, until otherwise noted.

8. Inquiries about personal information and privacy policy

Should there be any inquiries about the use of your personal information and privacy, please contact here.

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